2009 Q4 Harrison Pointe Quarterly Membership Meeting Minutes
The Harrison Pointe Homeowners Association General Membership Meeting was held on Wednesday, August 12, 2009. The meeting was held at Flint Energies, Hwy 96, Warner Robins, GA 31088. The meeting was called to order at 7:04 p.m. Board members present: Jane Krumwiede, Gus Pellegrino, Jim Morey and Michelle Klingaman. Thirteen families were represented from the 68 families of our association. Minutes from the May 2009 meeting were reviewed and approved. The treasurer's report was presented and reviewed. Flint Energies returned the lake deposit to the account. Our bills have been covered by this deposit. We still have the curb painting to post to the account. Treasurer's report was approved. Jim mentioned that we had approx 30 fish added to the lake free of charge. This was 12-14" Bass. The fertilization program is on track.
Old Business
Proposal Number 20090513-01
PROPOSAL: No Soliciting Signs
ACTION: May 13, 2009, a suggestion was made to put up no soliciting signs at both entrances to the neighborhood. This will hopefully discourage those from outside the association from going door to door. This action will not affect the children/students of our association residents from going door to door. We will need to follow up this action with a letter and/or email to residents to let them know. Jane K. will purchase the necessary signs for posting and take care of the letter to residents. The membership voted to go forward with this proposal. (OPEN)
ACTION: Aug. 12, 2009, Jane has posted “No Soliciting” signs at the entrance from Tyson Glen and at the front entrance. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede
Proposal Number 20090513-02
PROPOSAL: Sponsorship of the Yard of the Month/Year program
ACTION: May 13, 2009, April Hunt asked if we had approached Lowe’s on sponsoring our program. She felt that if we gave them credit on our sign, they may be interested. The members were in agreement in approaching Lowe’s on this issue.
ACTION: Aug. 12, 2009, Jody is awaiting a call from the Lowe’s Manager on sponsorship. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jody McCollum
PROPOSAL: Purchase and Install a Lake Fountain
Proposal Number 20090513-03
ACTION: May 13, 2009, an interest letter will be put together that covers the cost and installation of a lake fountain. We will show the cost if the lake residents buy and maintain and also the cost of the project if the general membership buys and maintains.
ACTION: Aug. 12, 2009, Jim Morey spoke on the fountain and presented the budget with and without the fountain. There was a lot of discussion on how best to fund the fountain. A proposal was made to fund the fountain from the main account and to have the maintenance of the fountain funded from the lake account. A second proposal was made to add a light kit to the fountain at this time, instead of trying to go back and add it later. Both proposals were approved. Jim Morey will continue on working this project. He will order the fountain and once it comes in will need help getting the electrical run and the fountain out to the lake. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jim Morey
PROPOSAL: Hiring of Landscapers
Proposal Number 20090513-04
ACTION: May 13, 2009, Jim Turner mentioned that he would like to see us hire landscapers 3-4 times per year to handle the heavier part of maintaining the front entrance. This would include but not be limited to mulching and tree trimming. The landscape committee would continue to maintain the front entrance on a monthly basis. This would help cut down the cost of using personal vehicles, and the wear and tear of said vehicles and well as free up time that the volunteers spend on the front. It has been difficult to get volunteers to help with this committee. This would not be a monthly service, but an as needed service. The membership has requested 3 bids for this project. An interest letter is be put together and presented to the membership. (OPEN)
ACTION: Aug. 12, 2009, we have received no bids on landscapers. We will continue to pursue this issue. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jim Turner and Jody McCollum
New Business:
Discussion
Covenants were discussed again. It appears that some homeowners are becoming lax in the upkeep of their homes. The board will address this and letters will be sent to all homeowners reminding them of the covenants. The letters will address all issues, trash cans, trash, weeds, edging and general upkeep of their properties.
Discussion
A reminder was given to all residents that minutes and notices will no longer be printed and hung on mailboxes. All minutes and notices of events and meetings will be posted on the website. All residents should check there for news. The website is updated and looks very good.
Proposal Number 20090812-01
PROPOSAL: Integration of Tara Plantation Residents
ACTION: A number of residents and possible residents have contacted the board requesting to be added to Harrison Pointe as they do not have an active association. They are concerned with the upkeep and look of their neighborhood without the association. Jim Morey has been working with a representative from the neighborhood in gathering information. He has spoken with our lawyer and is awaiting additional information from them. He will also talk to a lawyer that specializes in this area. If this works it would add approx. 44 new homes to our association and 6 lots. Possibility of having a pool and clubhouse if this happens. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jim Morey
Discussion
A concern was brought up about the easement area of the lake. There is trash and upkeep is not happening in some areas. In general the lake area is neat but the easement must be maintained either by the individuals or by a group of homeowners. Jim Morey will look into this.
Discussion
The budget was reviewed and approved by the general membership. Dues for fiscal year 2010 will be as follows: $100.00 for the main account and an additional $95.00 for the lake lot properties. All dues are payable by September 30, 2009. After that time a lien can be placed on the property. It was also approved to maintain a balance of one year’s worth of expenses in the accounts. This would be $6,800 for the main account and $1,200 for the lake account.
Discussion
The fall community garage sale will be coming up in October. This is held the same weekend as Mossy Creek. This year the sale will be held on Oct. 17, 2009. An ad will be placed in the paper for the community.
Elections
Elections were held and the following residents will make up the new board of directors: President-Katie Pellegrino, Vice President-Jane Krumwiede, Treasurer-Jim Morey, Secretary-Michelle Klingaman and Lake Lot Representative-Gus Pellegrino.
Discussion
It was suggested by a resident that the meeting be held on a different night. Currently we can only use Flint Energies on Wednesday night. Michelle Klingaman did call and try and change the day for the 2009-2010 meetings. No other night was available. It was suggested that we look into alternative locations.
Discussion
Wayne Jones our Security Chairman will be patrolling our neighborhood from August 24 to September 5. Please don’t be alarmed if you see him sitting in his car in various areas of our sub division. He is ensuring that we are safe.
Meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Michelle Klingaman, Secretary
