2009 Q3 Harrison Pointe Quarterly Membership Meeting Minutes
The Harrison Pointe Homeowners Association General Membership Meeting was held on Wednesday, May 13, 2009. The meeting was held at Jane Krumwiede's home, 113 Lovorn Circle, Warner Robins, GA 31088. The meeting was called to order at 7:02 p.m.
Board members present: Jane Krumwiede, Gus Pellegrino, Jim Morey and Michelle Klingaman
Thirteen families were represented from the 68 families of our association.
Minutes from the February 2009 meeting were reviewed and approved. The treasurer's report was presented and reviewed. Treasurer's report was approved.
Old Business
Proposal Number 20090211-01
PROPOSAL: Bylaw/Covenant changes
ACTION: Feb. 11, 2009, Changes were prepared by Jim Morey and given to the Secretary. These will need to be turned over to the new chairperson, Gary Andrews. The Board of Directors will need to review these and move forward with them. 48 out of 68 residents will need to vote to have these changes put into effect. Possibly a proxy vote would be appropriate for these changes.
ACTION: May 13, 2009, Jim Morey has accepted the position of Chair for the Bylaws/Covenant committee as Gary Andrews was not able to serve. Jim presented the changes to the bylaws to the membership. Each family was able to vote yes or no on the changes. Proxy forms were sent to each household in the association. Only 3 proxies were received back by the association. Votes were counted on the bylaw changes and the yes vote carried. Jim Morey will make the necessary changes made. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jim Morey
Proposal Number 20090211-03
PROPOSAL: Stocking the Lake
ACTION: Feb. 11, 2009, a question was posed about the possibility of stocking the lake. At the last request information from DHO states they no longer give fish for stocking. Fish must be bought. (OPEN)
ACTION: May 13, 2009, Jim Morey explained that a survey letter had gone out to all lake residents. The survey results indicated that the residents wanted the survey done. The survey has been completed and the results again mailed to the lake residents. Results were as follows: the lake can be restocked, everything can be killed off and it will take 2 years to be fishable again. Our lake is under limed and fertilized and we have no weeds. Without the lime and fertilization we have no real growth in our fish.
The company recommends a fertilization/lime program that will run from March to September of each year. The cost of this program is $100.00 per month. This price includes the chemicals and the labor. Vote was to proceed with the lime/fertilization program. Jim will contact the company to begin our program. We can stock the lake with 35-40 Bass which will help the population problem. We have an over-abundance of blue gill in the lake. Cost for the stocking would be $600.00. Bill Scott mentioned that his sons fish and bring bass caught and bring them to our lake. He proposed that the lake stocking be put on hold until such time as the balance and health of the lake is up. Vote carried to withhold the stocking at this time.
A new sign will be added to the signs already posted that all bass will be on a catch and release program until the summer of 2011. All other fish may be caught and kept. If we catch brim it should not be thrown back in. (CLOSED)
RESPNSIBLE REPRESENTATIVE: Jim Morey
Proposal Number 20090211-04
PROPOSAL: Dead plants at the front entrance
ACTION: Feb. 11, 2009, Jody McCollum, landscape chair will work with Jason Spillers and Gus Pellegrino on this project. Jason has the pots and Gus has all the receipts. This project must be taken care of by March 2009 with Lowe's for full replacement. (OPEN)
ACTION: May 13, 2009, Jody has returned all plants and received a credit. She has bought and planted the new plants. Jim Morey and Jason Spillers have put in the new mulch. Everything looks great! (CLOSED)
RESPONSIBLE REPRESENTATIVE: Jody McCollum
Proposal Number 20090211-05
PROPOSAL: Contacting the Attorney
ACTION: Feb. 11, 2009, our real estate lawyer is handling a medical condition and currently her paralegal is taking care of the office. At this time, it is recommended that we look for another attorney to handle the business of the Association. A recommendation has not been made by our current law office. Jim Turner will call and talk with them and see if they have an alternative attorney we can confer with. We will take recommendations for another law office. The law office of O'Neil, Long and Hall has been recommended and Mark will talk with them. (OPEN)
ACTION: May 13, 2009, Jane has spoken with the law office of Pam Greenway. Pam has passed away and her daughter, Tracy Richards, has taken over the office. The name of the law office will remain the same but our business will be handled by Tracy. There is no need to change lawyers at this time. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede
Proposal Number 20090211-06
PROPOSAL: Neighborhood Beautification Project
ACTION: Feb. 11, 2009, discussion about the beautification of our neighborhood was discussed. We talked again on the benches that were talked about last year as a possible project for the association. A couple of people would like them placed in their area. We will look at the area between Gus/Katie's house and Jason Spillers house. Also Jim Morey would like one in his area. These will be the responsibility of the homeowner of the property where these are placed. The landscape committee will not maintain these. We will also look at what trees would be good to plant. The cost of the benches is approximately $50.00 each from the place on Hwy 96. There is still concern that these will become an area that are not maintained, that the kids will write on and become in disrepair. Homeowners present at the meeting moved to proceed with this project. (OPEN)
ACTION: May 13, 2009, a letter was sent to all homeowners explaining the project in detail. We had only eleven votes on the project. The No votes carried. This project will not be done. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede and Michelle Klingaman
Proposal Number 20090211-08
PROPOSAL: Stop Sign upgrades and maintenance
ACTION: Feb. 11, 2009, stop signs have some brackets that need repaired. We also discussed the skirting needed for our signs. It is approximately $200.00 each sign to skirt the 4 signs in our area. This will bring all of them into conformity with the other poles and mailboxes. (OPEN)
ACTION: May 13, 2009, the parts were ordered in and Jim Morey and Gus Pellegrino installed all the necessary skirting. We were able to use the same type of skirting that is on the mailboxes which meant we did not need to buy new poles. The cost of the skirting was $350.00. Jim also had one skirt repaired and put back on. Cost of the repair was $45.00. Total cost of the project was $395.00.
Jim Turner mentioned that one sprinkler line has been repaired that was damaged during the initial installation of the poles. No other lines will be repaired from this time forward, as all damages should have been reported prior to this. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede and Jim Morey
Proposal Number 20090211-09
PROPOSAL: Mailbox maintenance and house numbers
ACTION: Feb. 11, 2009, mailboxes were discussed as needing fixed. Mark has spoken with the company and priced everything out for repair. They do not carry the plastic ovals needed for our house numbers. It was stated that they were originally purchased at Lowe's. Mark has checked with them and they no longer carry them. Jim Turner will talk to a contact at Ace Hardware to see if they have them available or can order for us. We also talked on painting the mailboxes and making necessary repairs to latches and such. (OPEN)
ACTION: May 13, 2009, Jim Morey was able to order in the appropriate parts and repair the mailbox. It was reiterated that the mailboxes are the responsibility of the homeowner. It was stated that this was a renter and he was not able to repair. One other repair was made for an elderly woman.
Jane has continued to search for the plaques for under our mailboxes. At this time it appears they are no longer made. Jim Turner was not able to find a source for these either. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede and Jim Morey
Proposal Number 20090211-10
PROPOSAL: Letters to homeowners in regards to pets
ACTION: Feb. 11, 2009, pet control was discussed again. This is an area that continues to be a concern. Dog owners are required to clean up dog messes as they walk. We need to give reminders to cat owners as well for cats running loose. We are also having a problem with excessive dog barking at night. Jim Turner will forward previous letters used for this concern to Mark. Mark will send out letters to homeowners in regards to this. (OPEN)
ACTION: May 13, 2009, Jane has spoken with one homeowner in regards to their pets; she has one other homeowner to address. She would like to talk to homeowner first, and then proceed with a letter if the problem continues. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede
PROPOSAL: 20090211-12
PROPOSAL: Community garage sale
ACTION: Garage sale will be set up for the spring. It will be held on the same weekend that the Mossy Creek festival is held. This is a community wide garage sale and is advertised for all homeowners. Watch for more information on this. (OPEN)
ACTION: May 5, 2009, an update was given at the board meeting. The event had a good turnout of homes participating. The next sale will be in the fall. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede
Proposal Number 20090211-13
PROPOSAL: New Security & Safety Chairperson
ACTION: Feb. 11, 2009, we will be approaching Wayne Jones to see if he would head up our Security Committee. A homeowner may not head a committee if his dues are not paid. Our current security chair is not current on his dues and will be required to step down. (OPEN)
ACTION: May 13, 2009, Wayne Jones has stepped into the position of Chair of the Safety and Security Committee. Brian Blazicko spoke on scams that are going on. We should all be watching for parked cars in our neighborhood. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede
Proposal Number 20090513-01
PROPOSAL: No Soliciting Signs
ACTION: May 13, 2009, a suggestion was made to put up no soliciting signs at both entrances to the neighborhood. This will hopefully discourage those from outside the association from going door to door. This action will not affect the children/students of our association residents from going door to door. We will need to follow up this action with a letter and/or email to residents to let them know. Jane K. will purchase the necessary signs for posting and take care of the letter to residents. The membership voted to go forward with this proposal. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede
New Business
Yard of the Month has been awarded to the Hertog family at 203 Robbie Court. The sign has been presented to them as well as the $25.00 gift card to Lowe's. A picture of their home has been placed on the association website. Jody reminded the members that the program runs from April through September.
Proposal Number 20090513-02
PROPOSAL: Sponsorship of the Yard of the Month/Year program
ACTION: May 13, 2009, April Hunt asked if we had approached Lowe's on sponsoring our program. She felt that if we gave them credit on our sign, they may be interested. The members were in agreement in approaching Lowe's on this issue.
RESPONSIBLE REPRESENTATIVE: April Hunt
Jane spoke about the possibility of a fountain going in the lake. This would be put in place to help agitate our lake water, would be aesthetically pleasing for the neighborhood and also help keep the mosquitoes down. She would like to see the general membership help with this project. Jim Morey has collected information for us to consider. He stated the following: We can buy and install the fountain ourselves, the wiring is available, we would need to decide if we wanted 110V or 220V, the minimum size of the fountain would be 1 HP motor, we would have an 18 foot spray, the cost to maintain per month would be approximately $40.00 to $60.00, Cost of the fountain is $1795.00 and includes cable and a 2 year replacement warranty. It has a no clogging type float. The following proposal was made.
Proposal Number 20090513-03
PROPOSAL: Purchase and Install a Lake Fountain
ACTION: May 13, 2009, an interest letter will be put together that covers the cost and installation of a lake fountain. We will show the cost if the lake residents buy and maintain and also the cost of the project if the general membership buys and maintains.
RESPONSIBLE REPRESENTATIVE: Jim Morey
Elections are coming up in August. We will need people to hold various offices. Some representatives that are currently serving are interested in continuing to serve. Katie Pellegrino has put her name in as interested. She has stated she does not want to run for Treasurer.
It is time for a social for the community. Jane Krumwiede has opened her home up for a pool party. We will look at having this in June this year. Jane and Linita will get together and plan this out. Watch for more info!
Jim Turner spoke on the front entrance of the subdivision. He would feels that a lot of time, effort and wear and tear are involved with keeping up the front entrance. He would like to see if we can get bids on hiring a landscaper for part of the work.
Proposal Number 20090513-04
PROPOSAL: Hiring of Landscapers
ACTION: May 13, 2009, Jim Turner mentioned that he would like to see us hire landscapers 3-4 times per year to handle the heavier part of maintaining the front entrance. This would include but not be limited to mulching and tree trimming. The landscape committee would continue to maintain the front entrance on a monthly basis. This would help cut down the cost of using personal vehicles, and the wear and tear of said vehicles and well as free up time that the volunteers spend on the front. It has been difficult to get volunteers to help with this committee. This would not be a monthly service, but an as needed service. The membership has requested 3 bids for this project. An interest letter is be put together and presented to the membership.
RESPONSIBLE REPRESENTATIVE: Jim Turner
Members would like more information on events happening in the community. We will continue to build and update our email addresses, so that member can be notified. If a committee is meeting to work on a project we could send out that information and possibly get additional help.
It was mentioned that the board needs to keep an eye on various areas of concern for the community, especially rental property upkeep and covenant enforcement on personal properties. Jane will talk with the board and we will look at the neighborhood to ensure that all residents are complying with the covenants.
Our next meeting will be held on August 12, 2009 at 7:00 p.m. At this time, the meeting will be held at Flint Energies on Hwy. 96, Warner Robins, GA. Meeting dates are posted on the website.
Meeting was adjourned at 8:28 p.m.
Respectfully submitted,
Michelle Klingaman, Secretary
