2009 Q2 Harrison Pointe Quarterly Membership Meeting Minutes
The Harrison Pointe Homeowners Association General Membership Meeting was held on Wednesday, February 11, 2009. The meeting was held at Flint Energies located on Hwy 96, Warner Robins, GA 31088. The meeting was called to order at 7:00 p.m.
Board members present: Mark M., Jane K., Gus P. and Michelle K.
Eight families were represented from the 68 families of our association.
Minutes from the November meeting were reviewed and approved.
Homeowners of 782 Lake Joy needs to receive a welcome basket. Jane will speak with Linita about putting this together.
Jim Morey has given the secretary copies of the bylaws/convenient changes. These will need to be turned over to Gary Andrews and the board will need to review these. In order to move forward with these 45 out of 68 families will need to vote. Possibly a Proxy vote would be appropriate for these.
Mark has the keys for the well house. He will give a set to Jim Morey, the new lake representative. A question was posed about the possibility of stocking the lake. At the last request information from DHO states they no longer give fish for stocking. Fish must be bought.
Yard of the Year recipient: Cynthia Huff on Robinson Way. The sign has been presented. April will begin the new program with the first award being in May 2009.
Front entrance: Jody will work with Jason and Gus on getting the dead plants taken care of. Plants must be returned by March for replacement.
Financial report was presented. Only real changes noted were the attorney fees, utilities and internet (website) bill. Discussed the balance as we have a large amount currently in the account. We must be careful of having too much money as it is not the goal of the association to have a large amount of money. Questions were asked about the outstanding amounts in association fees that are owed. We currently have 3 people that have not paid and legal action has been taken.
Our real estate lawyer is handling a medical condition and currently her paralegal is taking care of the office. At this time is it recommended that we look for another attorney to handle the business of the association. A recommendation has not been made by our current law office. Jim Turner will call and talk with them and see if they have an alternative attorney we can confer with. We will take recommendations for another law office. The law office of O’Neil, Long and Hall has been recommended and Mark will talk with them.
Discussion about the beautification of our neighborhood was discussed. We talked again on the benches that were talked about last year as a possible project for the association. A couple of people would like them placed in their area. We will look at the area between Gus/Katie’s house and Jason Spillers house. Also Jim Morey would like one in his area. These will be the responsibility of the homeowner of the property where these are placed. The landscape committee will not maintain these. We will also look at what trees would be good to plant. The cost of the benches is approximately $50.00 each from the place on Hwy 96. There is still concern that these will become an area that are not maintained, that the kids will write on and become in disrepair. Homeowners present at the meeting moved to proceed with this project.
It was brought to the board’s attention that the bylaws state that a letter will be sent to all homeowners for the meetings. This is duly noted and will be put into place immediately. An email went out to all homeowners, but members feel that we need to follow the bylaws on all points.
We need to contact Flint Energies and report that some of our street lights are not working properly. They will come out and look at these for us.
It was again discussed that not all homeowners are following the procedures in the covenants and bylaws in regards to the trash cans. Please review your copy and comply with what is stated.
Stop signs have some brackets that need repaired. We also discussed the skirting needed for our signs. It is approximately $200.00 each sign to skirt the 4 signs in our area. This will bring all of them into conformity with the other poles and mailboxes.
Mailboxes were discussed as well. Mark has spoken with the company and priced everything out for repair. They do not carry the plastic ovals needed for our house numbers. It was stated that they were originally purchased at Lowe’s. Mark has checked with them and they no longer carry them. Jim Turner will talk to a contact at Ace Hardware to see if they have them available or can order for us. We also talked on painting the mailboxes and making necessary repairs to latches and such.
Trash needs to be secured. We have had a problem with people not securing and in high winds the trash gets spread throughout the neighborhood. We all need to make sure we take care of our yards.
Pet Control was discussed again as well. This is an area that continues to be a concern. Dog owners are required to clean up dog messes as they walk. Reminder for cat owners as well for cats running loose. We are also having a problem with excessive dog barking at night. Jim Turner will forward previous letters used for this concern to Mark. Mark will send out letters to homeowners in regards to this.
Jody spoke on the painting of reflective numbers to be painted on curbs of all homes in our association. The cost for this would be approximately $2,500.00. The board discussed this and do not feel that they can make a recommendation for this project due to the cost.
Jim Turner has asked for a budget of $75.00 for the upkeep of the front lights and sprinklers. He will present receipts to Gus for the books. At times the breaker will trip and things will not be working. If you drive by and see the lights out, please let a board member know.
Garage sale will be set up for the spring. It will be held on the same weekend that the Mossy Creek festival is held. This is a community wide garage sale and is advertised for all homeowners. Watch for more information on this.
The social committee has been working on ideas for community socials. If you have an idea, let Jane or Linita know. One possibility mentioned was having something in the neighborhood and have a social/meeting combination.
We will be approaching Wayne Jones to see if he would head up our Security Committee. A homeowner may not head a committee if his dues are not paid. Our current security chair is not current on his dues and will be required to step down.
Jim Morey has requested the street sweeper be called. Mark will take care of this. It was discussed that the street sweeper is no longer scheduled for 4 times per year due to the cost and the fact that it is not always needed. It is now planned for twice a year, as needed only.
Bill Scott mentioned that termite traps have been hit twice on Robinson Way. Homeowners should be aware and take any necessary measures for their homes.
Our next meeting will be held on May 13, 2009. Meeting dates are posted on the website.
Meeting was adjourned at 8:15 p.m.
Respectfully submitted,
Michelle Klingaman, Secretary
