2008 Q4 Harrison Pointe Quarterly Membership Meeting Minutes
Q4 2008 HPHA Quarterly Meeting Minutes
Harrison Pointe Homeowners Association
PO Box 7935
Warner Robins, GA 31095-7935
Subject: August 6th Quarterly Meeting
Location: Flint Electric Building on Highway 96
Board Members in Attendance:
1.Jim Morey – President
2.Jason Spillers – Vice President
3.Gus Pellegrino – Treasurer
4.Vacant - Secretary
Meeting was called to order at 7:00 PM
Eighteen households were in attendance.
Minutes for the May meeting were accepted as posted on the Harrison Pointe website without objection.
Gus Pellegrino reviewed the FY’08 accounting summary for Main and Lake accounts.
Reviewed Committee activities:
- Social Committee: Will organize a summer social. Date to be announced
- Landscaping Committee: Recognized Yard of the Month winners as May: 104 Robinson Way, June: 100 Zachary Court and July: 114 Zachary Court. Members are reminded that nominations may be made at anytime to Linda Webb. See the Web site for e-mail address.
- Safety and Security Committee: Completed the installation of stop, speed limit, and children at play signs. Thanks to Jason Spillers and his sons
Old Business:
PROPOSAL NUMBER: 20060808-03
PROPOSAL: Place neighborhood watch, speed limit and children at play signs at the entrance into Tara Estates.
ACTION: 8 August 2006 OPEN
ACTION: 21 February 2007. Signs will be ordered NLT 15 March 2007
ACTION: 16 May 2007. Signs have been received. Poles consistent with existing architecture have been ordered
ACTION: 14 August 2007. Signs have not been received as of this date OPEN
ACTION: Deferred at the Board of Directors meeting on 11 September due to budget concerns. As of 14 November, the financial review indicates funding is available and the posts will be reordered.
ACTION: 20 February 2008 Sign Posts are on order
ACTION: 13 May 2008, Signs will be installed during the next two weeks
ACTION: 6 August 2008 Completed
STATUS: CLOSED
RESPONSIBLE REPRESENTATIVE: Jim Turner
PROPOSAL NUMBER: 20061128-01
PROPOSAL: Installing 3-way stop at Robinson Way and Lovorn Circle. The reason behind this is to eliminate speeding traffic through subdivision.
ACTION: 28 November 2006 OPEN
ACTION: 21 February 2007 OPEN
ACTION: 16 May 2007 OPEN
ACTION: 14 August 2007 OPEN
ACTION: 11 September 2007. Jim Morey sent a letter to the City of Warner Robins requesting that a 3-Way Stop be installed and that “Stop Ahead” warning sign be removed from Robinson Way. The latter was accomplished; however, the former has not. A follow-up letter was sent November 13 which also requested that the intersections of Reese and Lovorn, Twelve Oaks and Lovorn and Robbie Court and Lovorn also be made 3-way stops. This request is in response to increased complaints by both Harrison Pointe and Tara Estates residents.
ACTION: 20 February 2008 The City Traffic Engineer has our request and has asked that we be patient a little longer. They will call when they have their recommendation for the Mayor.
ACTION: 13 May 2008. Still waiting on the cities decision
ACTION: 6 August 2008 Completed
STATUS: CLOSED
RESPONSIBLE MEMBER Jim Morey
New Business:
Voting for Board of Directors. Elections were held and the results are: President Mark Metcalf; Vice President: Jane Krumwiede, Treasurer: Gus Pelligrino, Secretary, Michelle Klingaman and Lake Lot Representative: Bruce Klingaman. These individuals will begin their term 1 September 2008. A Board of Directors meeting will be scheduled during the first 10 days of September for transition purposes.
Vote to amend the By-Laws: We were unable to complete this action because there where not enough residents in attendance for a quorum. It was discussed that we are unable to change the covenants and/or By-Laws because of a lack of a quorum. The covenants are antiquated and in several areas should be rescinded as they no longer apply. Residents have been given several opportunities to respond either in person or by mail but have chosen not to vote, seek clarification, or suggest alternatives.
Vote to hire a Professional Management Firm: This proposal was defeated by a vote of 18 to 0.
Proposal to dissolve Homeowners Association: A proposal was submitted to dissolve the Association. This was opened for discussion with 17 of the 18 attendee opposed. In order to dissolve the covenants require a 2/3rds majority. We are unable to have an official vote on this proposal due to a lack of a quorum. The association will remain in place as a self governing organization.
Membership assessments: will be $125.00 for non-lake lots and $225.00 for lake lots for FY2009 (1September 2008 – 31 August 2009). These assessments are due by 30 September 2008. Notice of assessment is forth coming.
Pet Control: Several members complained of cats running loose in the neighborhood. Residents are reminded that allowing your cat or dog to run free is prohibited.
Meeting was adjourned at 8:08 PM
