2008 Q3 Harrison Pointe Quarterly Membership Meeting Minutes
Q3 2008 HPHA Quarterly Meeting Minutes
Harrison Pointe Homeowners Association
PO Box 7935
Warner Robins, GA 31095-7935
Subject: May 13th Quarterly Meeting
Location: Flint Electric Building on Highway 96
Board Members in Attendance:
1.Jim Morey – President
2.Jason Spillers – Vice President
3.Gus Pellegrino – Treasurer
Meeting was called to order at 7:00 PM
Seven households were in attendance.
Minutes were accepted as posted on the HarrisonPointe.org website without objection
Gus Pellegrino reviewed the FY'08 accounting summaries for Main and Lake accounts
Reviewed Committee activities:
- Social Committee: Semi-Annual yard sale was held Saturday, April 19th
- Landscaping Committee: Announced that 107 Robinson Way was recognized as the Yard of the Month for April. Members are reminded to make their nominations for those who they believe deserve recognition.
Old Business:
PROPOSAL NUMBER: 20060808-03
PROPOSAL: Place Neighborhood Watch, Speed Limit and Children At Play signs at the entrance into Tara Estates.
ACTION: 8 August 2006 OPEN
ACTION: 21 February 2007. Signs will be ordered NLT 15 March 2007
ACTION: 16 May 2007. Signs have been received. Poles consistent with existing architecture have been ordered
ACTION: 14 August 2007. Signs have not been received as of this date OPEN
ACTION: Deferred at the Board of Directors meeting on 11 September due to budget concerns. As of 14 November, the financial review indicates funding is available and the posts will be reordered.
ACTION 20 February 2008 Sign Posts are on order
ACTION 13 May 2008, Signs will be installed during the next two weeks
STATUS: OPEN
RESPONSIBLE REPRESENTATIVE: Jim Turner
PROPOSAL NUMBER: 20061128-01
PROPOSAL: Installing 3-way stop at Robinson Way and Lovorn Circle. The reason behind this is to eliminate speeding traffic through subdivision.
ACTION: 28 November 2006 OPEN
ACTION: 21 February 2007 OPEN
ACTION: 16 May 2007 OPEN
ACTION: 14 August 2007 OPEN
ACTION: 11 September 2007. Jim Morey sent a letter to the City of Warner Robins requesting that a 3-Way Stop be installed and that "Stop Ahead" warning sign be removed from Robinson Way. The latter was accomplished, however, the former has not. A follow-up letter was sent November 13 which also requested that the intersections of Reese and Lovorn, Twelve Oaks and Lovorn and Robbie Court and Lovorn also be made 3-way stops. This request is in response to increased complaints by both Harrison Pointe and Tara Estates residents.
ACTION: 20 February 2008 The City Traffic Engineer has our request and has asked that we be patient a little longer. They will call when they have their recommendation for the Mayor.
ACTION: 13 May 2008. Still waiting on the city's decision
STATUS: OPEN
RESPONSIBLE MEMBER Jim Morey
New Business:
Nominations are being accepted for all positions on the Board of Directors. Jim Morey, Jason Spillers and Jim Turner do not intend to seek re-election. Please submit your nomination to Jim Morey via e-mail jhmorey@cox.net. Alternatives were also discussed should nominations not be received to include hiring a professional management company, and dissolving the association and the ramifications of both of these actions.
Vote to amend the By-Laws was deferred until the August meeting because there were not enough residents in attendance for a quorum.
Jim Morey investigated and discussed the idea of an interactive web page. Two other associations were contacted who had had such a page and discontinued it because of improper use and in one instance led to legal action being taken against the association. The webmaster acknowledged that such a page would require daily administration and monitoring. Since we are not willing to pay the webmaster to do this, nor do we have anyone who is willing to do this, and the potential for legal actions, the board has decided not to pursue this idea.
The Association will dispense with mailings to the membership. Instead we will hand distribute by hanging distributions on the mail box.
Membership assessments will be $100.00 for non-lake lots and $200.00 for lake lots for FY2009 (1 September 2008 – 31 August 2009). These assessments are due by 30 September 2008. Assessment notices will be sent out the first week in August. Please wait until you receive your notice with payment instructions so that we may insure correct posting of your payment.
WILD ANIMALS: A raccoon was seen during the day on Robinson Way. This animal began to approach persons in their yard before retreating toward the lake. This is very unusual behavior and may indicate that the animal is sick. Children should be warned not to try to approach any wild animals.
The Architectural Control committee received three requests for property improvements. Approved without change were the relocation of the fence at 101 Robbie Court and the building of a shed at 109 Zachary Court. Pending further requested information is an addition to the home at 107 Zachary Court.
Meeting was adjourned at 8:30 PM
