2007 Q2 Harrison Pointe Quarterly Membership Meeting Minutes
Q2 2007 HPHA QUARTERLY MEETING MINUTES
Harrison Pointe Homeowners Association
PO Box 7935
Warner Robins, GA 31095-7935
Subject: May 16th Quarterly Meeting
The meeting was opened at 7PM by President Jim Turner.
Previous meeting minutes were read and accepted without change. All board members were in attendance. Fifteen properties were represented at the meeting.
I. OLD BUSIENSS:
A. PROPOSAL NUMBER: 20060808-01
PROPOSAL: Contact WR city engineering office to coordinate the associations installation of the irrigation system for the north side of the main entrance with the widening of Lake Joy Road.
The reason behind this is to eliminate the association cost of having to bore under the existing pavement in order to get water from the meter on the south side of the entrance to the north side of the entrance.
ACTION: 8 August 2006 OPEN
ACTION: 28 November 2006 OPEN. Road construction has begun however the access point at the entrance which we need has not been excavated yet. OPEN
ACTION: 21 February 2007 OPEN. See action dated November 28, 2006
ACTION: 16 May 2007. Boring completed 30 March. CLOSED
RESPONSIBLE REPRESENTATIVE: Jason Spillers
B. PROPOSAL NUMBER: 20060808-03
PROPOSAL: Place neighborhood watch, speed limit, and children at play signs at the entrance into Tara Estates
ACTION: 8 August 2006 OPEN
ACTION: 21 February 2007. Signs will be ordered NLT 15 March 2007
ACTION: 16 May 2007. Signs have been received. Poles consistent with existing architecture have been ordered
RESPONSIBLE REPRESENTATIVE: Jim Turner
C. PROPOSAL NUMBER: 20060808-04
PROPOSAL: Establish an audit committee and audit financial records for the association annually.
After discussion Bill Scott and Wendy Brown agreed to serve on the committee. Lynn Turner offered to assist in the preparation of conducting an audit.
ACTION: 8 August 2006 OPEN
ACTION: 28 November 2006 OPEN
ACTION: 21 February 2007. This item needs to be assigned to a member of the Board, preferably Jim Morey, and Treasurer. Jim Turner suggested that with the availability of funds that an accounting firm be hired to conduct an independent audit. The audit committee established November 28, 2006 is dissolved.
ACTION: 27 February 2007. Contacted Clifton, Lippord, Hardison & Parker accountants. Audit is scheduled to be performed at the end of the current fiscal year.
ACTION 16 May 2007 CLOSED
RESPONSIBLE REPRESENTATIVE: Jim Morey
D. PROPOSAL NUMBER: 20061128-01
PROPOSAL: Installing 3-way stop at Robinson Way and Lovorn Circle
The reason behind this is to eliminate speeding traffic through subdivision.
ACTION: 28 November 2006 OPEN
ACTION; 21 February 2007 OPEN
ACTION: 16 May 2007 OPEN
RESPONSIBLE REPRESENTATIVE: Jason Spillers/Jim Turner
E. PROPOSAL NUMBER: 20061128-02
PROPOSAL: Installing "NO TRESPASSING Private Lake" signs around lake.
ACTION: 28 November 2006 OPEN
ACTION: 23 February 2007 Signs were ordered and received and need to be installed.
Estimated completion date 1 April 2007.
ACTION: 16 May 2007. Signs installed. CLOSED
RESPONSIBLE REPRESENTATIVE: Jim Turner
E. PROPOSAL NUMBER: 20070221-01
PROPOSAL: Annual Yard Sale at the same time of Mossy Creek Festival (April and October)
The reason behind this is to draw more customers to the yard sale.
ACTION: 21 February 2007 OPEN
ACTION: 21 April 2007 Yard Sale held with very favorable comments. Approximately ten families participated. Plans are to do this again in October in conjunction with the Mossy Creek Festival.
ACTION: 16 May 2007. CLOSED
RESPONSIBLE REPRESENTATIVE: Jason Spillers
II.NEW BUSINES
The following new proposals were introduced.
A. PROPOSAL NUMBER: 20070516-01
PROPOSAL: Formation of a Nomination Committee
The reason behind this is to solicit nominees for board elections.
No one volunteered for this committee.
ACTION: 16 May 2007 OPEN
B. PROPOSAL NUMBER: 20070516-02
PROPOSAL: Formation of a Social Committee
The reason behind this is to schedule block parties, semi- annual yard sales, and any other activities to increase community involvement. Jane Krumweide was nominated for this committee.
ACTION: 16 May 2007 OPEN
III. The meeting was concluded at 8: 15 P.M.
