Board Of Directors Meeting – November 4 2009
The meeting was held at 96 Lovorn Circle, Warner Robins, GA 31088. The meeting was called to order at 7:33 p.m.
Attendance
Board members present: Katie Pellegrino, Jim Morey and Michelle Klingaman
Board members not presents: Jane Krumwiede and Gus Pellegrino
Old Business:
Proposal Number: 20090211-10
PROPOSAL: Letters to homeowner in regards to pets
ACTION: Feb. 11, 2009, pet control was discussed again. This is an area that continues to be a concern. Dog owners are required to clean up dog messes as they walk. We need to give reminders to cat owners as well for cats running loose. We are also having a problem with excessive dog barking at night. Jim Turner will forward previous letters used for this concern to Mark. Mark will send out letters to homeowners in regards to this. (OPEN)
ACTION: March 11, 2009, no new action was discussed on this issue. The task will now fall to Jane Krumwiede. (OPEN)
ACTION: May 5, 2009, No letters have been sent out to homeowners. Jane will talk with the homeowner that has been brought to her attention. If this does not solve the problem, then further action can be taken. (OPEN)
ACTION: May 13, 2009, Jane has spoken with one homeowner in regards to their pets; she has one other homeowner to address. She would like to talk to homeowners first, and then proceed with a letter if the problem continues. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede
Proposal Number: 20090505-01
PROPOSAL: Adding a fountain to the lake
ACTION: May 5, 2009, Jim has done extensive research on the cost of the fountain. It was discussed that a letter would need to be generated to see if there is any interest in the fountain. This letter would be for the lake residents only, as they will have to purchase and maintain the fountain, and also cover the cost of the electric to run the fountain. Jane has suggested that all homeowners be polled to see if they are in favor of a onetime gift to help in the purchase of the fountain as all residents will benefit from this project. (OPEN)
ACTION: November 4, 2009, Jim Morey, Gus Pellegrino and the Marlow family helped with the fountain installation. It is now in and working. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Jim Morey
Proposal Number: 20090801-01
PROPOSAL: Adding residents of “Plantation at Tara Estates”
ACTION: Aug 1, 2009, we have received two requests from homeowners on Lovorn Circle that would like to part of Harrison Pointe. They understood when they bought that they were part of our subdivision. Unfortunately, this was not correct and they are actually part of Plantation at Tara Estates. Jim Morey has spoken with one homeowner and Jane has spoken with another. Both are interested in being part of our subdivision. Jim has volunteered to contact the homeowners for covenants and contact the lawyer for additional information. This will transfer over to the new board to pursue as we are at the end of our term. (OPEN)
November 4, 2009, No new information was discussed on this issue. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jim Morey
Proposal Number: 20090801-02
PROPOSAL: Audit
ACTION: August 1, 2009, Gus and Jim will need to conduct an audit of the books prior to the change of treasurer. They will also need to visit the bank and change over the account signing. (OPEN)
ACTION: Michelle will type and send a letter to the auditors that were used last time to inquire on the cost of the audit. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jim Morey/Gus Pellegrino/Michelle Klingaman
New Business:
Discussion
We had 9 homes participate in the annual community garage sale. Everyone seemed happy with the people that came through.
Jim Morey spoke on the budget. We currently have 8 outstanding homes with dues in arrears. 4 of those homes have made arrangements to pay with the other 4 homes given over to the lawyers for collection.
Jim also spoke on the budget and everything seems to be on track with our expenses. We have talked on putting $3,000 of our $6,800 in a money market account as opposed to a CD. This would not tie up the money and it allows instant access if needed. Members present agreed to this idea.
Committee chairs were not present at this board meeting.
Wayne had forwarded information to Katie on the neighborhood watch issue. We had an incident on Robinson Way with someone walking through a resident’s back yard. No signs of theft or damage were noted.
No new information on the Meet and Greet for January. We will follow up with Jane on this event.
We need to speak with Jody on the “Yard of the Year” and we will need to award the sign. We also need to confirm with Jody that we will get our fall/winter flowers planted in the front. Need to check on helping her. Jim would like to us to continue to do our own landscaping/clean-up. He believes if we ask for help and plan it ahead of time, residents would likely help us.
We still continue to have email issues. Residents should not be using emails to send out notes about speeding, pets etc. Residents are expecting us to use their emails for HOA business only. Emails should only come from board members. Other issues should be brought to the board to handle.
Speeders in our neighborhood are still an issue and will continue to be an issue with our neighborhood linked to others. We cannot put in speed bumps due to it being a public street. There would be a large cost involved with this as well. Emergency vehicles could also be hindered in providing care if we were to put in speed bumps. There was talk about plastic speed bumps that can be used on a temporary basis. The cost would need to be determined for this. Another thought was writing down plate numbers and calling them in and also the feasibility of putting in cameras. We will continue to work this issue.
Christmas events were tabled due to Jane not being present. We would like to get info together on the possibility of the annual Christmas Walk, Caroling or something for best dressed house. Open to other ideas.
Surveys were returned but we received only 19 out of 68 homes. No real definitive answer jumped out for the meeting, though most wanted the meetings to stay free. At this time, we will continue to have them on Wednesday evenings at 7:00 p.m. at Flint Energies. We discussed using resident names to ensure that they are received and not thought of as junk. Michelle will develop a good list of names, addresses and emails.
We received the lien paperwork on the property on Lake Joy Road. It will be filed with the secretary. A copy needs to go to the homeowner.
Meeting was adjourned at 8:17 p.m.
Respectfully submitted,
Michelle Klingaman, Secretary
