Board Of Directors Transition Meeting – August 19 2009
The Transition Meeting was held on August 19, 2009 at 113 Lovorn Circle. The meeting was called to order at 7:00 p.m.
Attendance
Members present: Jane Krumwiede, Gus Pellegrino, Jim Morey, Kathleen Pellegrino and Michelle Klingaman.
Discussion
We have 3 new families in the subdivision. 782 Lake Joy is a new owner, 784 Lake Joy has a renter and 102 Robinson Way is also a renter. We will need to cancel the lien on 782 Lake Joy. Kat will call the lawyer and get this taken care of. We will also deliver covenants/bylaws to each household.
We need to continue to update our member list. Michelle will continue to try and update, we can also use the forms from dues that are returned.
A suggestion was made to have a meet and greet of the new board of directors. We can keep it simple with a wine/punch and maybe finger sandwiches, cheese & crackers, etc. September 26, 2009 looks like a good date. Jane will get with Linita on this for planning.
Jim Morey suggested that we get a credit card for use by board members. This will be used for official business only. Jim will get with the bank for particulars.
The landscape "Yard of the Month" form needs to be updated. Michelle will take care of this with the webmaster.
Jim believes that part of our reserve money in the bank account should be put into a CD. This would tie up ½ of our reserve funds for approx. 1 year. All were in favor of this.
The audit needs to be conducted for the closeout of the 2009 year. This will be done after August 31, 2009. A letter will be sent with what we require for our audit and request a price.
We need to compose and distribute a letter on general upkeep of property, pets, trash cans etc for all residents. This will be a great reminder for all residents.
Possibly add a list of "Fix It" guys on the website for people to reference. This will be a place for residents to find a source for home repairs etc. This list can be made up of recommendations from our residents. Put something "catchy" for a title.
Michelle will need to double check the last minutes for changes on proposals. Some items listed are not proposals but just items. Michelle will make necessary changes. She will also get all new minutes, board names etc to the webmaster for updating.
Meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Michelle Klingaman, Secretary
