Harrison Pointe Board Meeting Minutes - March 11 2009
The Board of Directors meeting was held on Wednesday, March 11, 2009. The meeting was held at 113 Lovorn Circle, Warner Robins, GA 31088. The meeting was called to order at 6:10 p.m.
Attendance
Jane Krumwiede, Gus Pellegrino, Jim Morey, Jody McCollum and Michelle Klingaman.
Old Business
Proposal Number 20090211-01
PROPOSAL: Bylaws/Covenant changes
ACTION: Feb. 11, 2009, Changes were prepared by Jim Morey and given to the Secretary. These will need to be turned over to the new chairperson, Gary Andrews. The Board of Directors will need to review these and move forward with them. 48 of 68 residents will need to vote to have these changes put into effect. Possibly a proxy vote would be appropriate for these changes. (OPEN)
ACTION: March 11, 2009, Jim Morey has asked to serve on the Bylaws/Covenants committee. All were in favor of this.
RESPONSIBLE REPRESENTATIVE: Michelle Klingaman
Proposal Number 20090211-02
PROPOSAL: Keys for the well house
ACTION: Feb. 11, 2009, Mark Medcalf has two sets of keys for the well house. He will turn over a set to Jim Morey, Lake Representative. (OPEN)
ACTION: March 11, 2009, no new information. Change over responsibility of this issue to Jane Krumwiede. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede
Proposal Number: 20090211-03
PROPOSAL: Stocking the Lake
ACTION: Feb. 11, 2009, a question was posed about the possibility of stocking the lake. At the last request, information from DHO states they no longer give fish for stocking. Fish must be bought. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jim Morey
Proposal Number 20090211-04
PROPOSAL: Dead Plants at the front entrance
ACTION: Feb. 11, 2009, Jody McCollum, landscape chair will work with Jason Spillers and gus Pellegrino on this project. Jason has the pots and Gus has all the receipts. This project must be taken care of by March 2009 with Lowe’s for full replacement. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jody McCollum
Proposal Number: 20090211-05
PROPOSAL: Contacting the Attorney
ACTION: Feb. 11, 2009, our real estate lawyer is handling a medical condition and currently her paralegal is taking care of the office. At this time, it is recommended that we look for another attorney to handle the business of the Association. A recommendation has not been made by our current law office. Jim Turner will call and talk with them and see if they have an alternative attorney we can confer with. We will take recommendations for another law office. The law office of O’Neil, Ling and Hall has been recommended and Mark will talk with them. (OPEN)
ACTION: March 11, 2009, Jane has talked with the law office we are currently using. Pam’s daughter is an associate in the practice and will oversee our business. At this time we will leave our business in place and will not seek out a new attorney. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Mark Medcalf
Proposal Number: 20090211-06
PROPOSAL: Neighborhood Beautification Project
ACTION: Feb. 11, 2009, discussion about the beautification of our neighborhood was discussed. We talked again on the benches that were talked about last year as a possible project for the association. A couple of people would like them placed in their area. We will look at the area between Gus/Katie’s house and Jason Spiller’s house. Also Jim Morey would like one in his area. These will be the responsibility of the homeowner of the property where these are placed. The landscape committee will not maintain these. We will also look at what trees would be good to plant. The cost of the benches is approximately $50.00 each from the place on Hwy 96. There is still concern that these will become an area that is not maintained, that the kids will write on and become in disrepair. Homeowners present at the meeting moved to proceed with this project. (OPEN)
ACTION: March 11, 2009, it was discussed that a letter will go out to all homeowners in respect to this project. $1,000 is in the budget for a beautification project. Jane presented a rough draft of the letter to be used. Suggestions were made. Jane and Michelle will continue to work on the letter and get it ready to distribute. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede and Michelle Klingaman
Proposal Number: 20090211-07
PROPOSAL: Street Light Maintenance
ACTION: Feb. 11, 2009 we need to contact Flint Energies and report that some of our street lights are not working properly. They will come out and look at these for us. (OPEN)
ACTION: March 11, 2009 Jim Morey called on behalf of the Association and reported the lights that were in need of repairing. Repairs have been done and all lights are now working. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Mark Medcalf
Proposal Number: 20090211-08
PROPOSAL: Stop sign upgrades and maintenance
ACTION: Feb. 11, 2009, stop signs have some brackets that need repaired. We also discussed the skirting needed for our signs. It is approximately $200.00 each sign to skirt with the 4 signs in our area. This will bring all of them into conformity with the other poles and mailboxes. (OPEN)
ACTION: March 11, 2009, Jane has assumed responsibility for this project. Discussed information needed to proceed with this project. Each pole is in approximately 2 feet of concrete to keep them in place. At this time, it would not be advisable to dig up the existing poles. The cost of each pole with skirting is $217.00 each. It was mentioned that Jim Turner has the broken skirt and that he may have a replacement skirt at his home. We will also continue to check on the number plaques for each house. Jim Morey will assist Jane on this project. Responsibility for this will change to Jane Krumwiede and Jim Morey. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede and Jim Morey
Proposal Number: 20090211-09
PROPOSAL: Mailbox maintenance and house numbers
ACTION: Feb. 11, 2009, mailboxes were discussed as needing fixed. Mark has spoken with the company and priced everything out for repair. They do not carry the plastic ovals needed for our house numbers. It was stated that they were originally purchased at Lowe’s. Mark has checked with them and they no longer carry them. Jim Turner will talk to a contact at Ace Hardware to see if they have them available or can order for us. We also talked on painting the mailboxes and making necessary repairs to latches and such. (OPEN)
ACTION: March 11, 2009, discussed the mailbox parts and painting the mailboxes. At this time it would not be wise to pain as some residents have put their house numbers on their mailboxes. We will suggest that all homeowners be responsible for the upkeep of the boxes. We will order parts for those boxes needing repair. Responsibility of this task has changed to Jim Morey as he has the current information from the company. He will forward info to Jane Krumwiede for her records. Jim will take care of ordering the parts. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jim Morey
Proposal Number: 20090211-10
PROPOSAL: Letters to homeowner in regards to pets
ACTION: Feb. 11, 2009, pet control was discussed again. This is an area that continues to be a concern. Dog owners are required to clean up dog messes as they walk. We need to give reminders to cat owners as well for cats running loose. We are also having a problem with excessive dog barking at night. Jim Turner will forward previous letters used for this concern to Mark. Mark will send out letters to homeowners in regards to this. (OPEN)
ACTION: March 11, 2009, no new action was discussed on this issue. The task will now fall to Jane Krumwiede. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede
PROSAL NUMBER: 20090211-11
PROPOSAL: Reflective numbers for all homes
ACTION: Feb. 11, 2009, Jody spoke on reflective numbers to be painted on curbs of all homes in our association. The cost of this would be approximately $2,500.00 the board discussed this and do not feel that they can make a recommendation for this project due to the cost. The membership was in agreement. (CLOSED)
Proposal Number: 20090211-12
PROPOSAL: Community garage sale
ACTION: Feb. 11, 2009, Garage sale will be set up for the spring. It will be held on the same weekend that the Mossy Creek festival is held. This is a community wide garage sale and is advertised for all homeowners. Watch for more information on this. (OPEN)
ACTION: March 11, 2009, the garage sale will be on Saturday, April 18th. This is the same weekend as Mossy Creek. Jane has purchased two (2) signs that will be posted on the day of the sale. A flyer/reminder to residents will also be put out. Jane will run the ad in the newspaper as well. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede
Proposal Number: 20090211-13
PROPOSAL: New Security & Safety Chairperson
ACTION: Feb. 11, 2009, we will be approaching Wayne Jones to see if he would head up our security committee. A homeowner may not head a committee if his dues are not paid. Our current security chair is not current on his dues and will be required to step down. (OPEN)
ACTION: March 11, 2009, Jane reports that Wayne Jones has accepted the position of committee chair. Gus Pellegrino will ask his wife Katie if she would be interested in serving on this committee, as she has gathered information on the Neighborhood Watch program. Responsibility has been changed to Jane Krumwiede. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede
Proposal Number: 20090211-14
PROPOSAL: Street Sweeping
ACTION: Feb. 11, 2009, Jim Morey requested that the street sweeper be called. Mark will take care of this. It was discussed that the street sweeper is not longer scheduled for 4 times per year, due to the cost and the fact that it is not always needed. It is now planned for twice a year, as needed only. (OPEN)
ACTION: March 11, 2009, the street sweeper was called in and the streets were swept. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Mark Medcalf
Proposal Number: 20090211-15
PROPOSAL: Welcome basket
ACTION: Feb. 11, 2009, homeowners of 782 Lake Joy needs to receive a welcome basket. Jane will speak with Linita Berryman, social chair about putting this together. (OPEN)
ACTION: March 11, 2009, the renters have moved out and a basket is no longer needed. (CLOSED)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede and Linita Berryman
New Business
Mark Medcalf has resigned his position on the Board. Reason stated is personal reasons.
Jane Krumwiede has purchased permanent signs to be used in our neighborhood. The following signs have been purchased: Meeting (2 each), Garage Sale (2 each) and Pool Party (1 each).
Jim Morey suggested that we tailor our meeting minutes to include proposal numbers and actions taken. This was set up by the original board and has worked very well for tracking items open/completed. Michelle will review and make necessary changes to the minutes.
The bylaws stipulate the vice president may run for the open position of president upon vacancy. Jane would like to hold the position of president. A vote was taken and the majority vote approved her selection. The vice president slot is now open.
Proposal Number: 20090311-01
PROPOSAL: Vice President Position
ACTION: March 11, 2009, the residents will be made aware of the open position and we will take nominations. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jane Krumwiede
Proposal Number: 20090311-02
PROPOSAL: Adding a fountain to the lake
ACTION: March 11, 2009, It was discussed and agreed that this would be a very good idea for the lake. Jim Morey will head this up as chair. He will put together a proposal to give to the lake lot residents. This is a lake lot residents issue only. (OPEN)
RESPONSIBLE REPRESENTATIVE: Jim Morey
Meeting adjourned at 8:15 p.m.
Respectfully submitted,
Michelle Klingaman, Secretary
