Harrison Pointe Board Meeting Minutes - May 8 2008
Location: Meeting was held at President Morey’s house
Time: The meeting started @7:00 PM
ATTENDANCE:
Board Members: President Jim Morey, Vice President Jason Spillers, Treasurer Gus Pellegrino and Secretary Jim Turner
Committee Members: Kurt Abritton – Arctichetural Committee
No Households were represented
Agenda Items:
COMMITTEES
1. Landscaping Committee: YOM program was discussed. The winner will be selected 9 May and award made 10 May
2. Social Committee: the yard sale was hampered by inclement weather however six (6) homes did participate
3. Safety and Security Committee: One person does not want STOP sign in front of their home. An email was sent to this person explaining current status regarding the cities pending consideration
4. By-Laws and Covenants Committee: The proposal for the By-Laws being amended to add rights to Article III, Section 3:4: Rights and Responsibility of Membership and Article III, Section 6:6: Rights and Responsibility of Board of Directors will be voted on at the 13 May 2008 Homeowners Association Meeting. Proposal is broken down into four ballots which were hand delivered to each household.
5. Architectural Control Committee: Received three requests. 101 Robbie Court- to move fence, approved.107 Zachary Court - addition to home, pending submission of plan package, 109 Zachary Court - construction of shed, Approved
FINANCIALS
1. Review of the financial data shows that we are ahead of spending vs. budget for the first nine months having spent 95% of the budget for the Main Account. However, this includes the one time cost of the audit. Continued spending at the current rate will bring us slightly over the budget for FY 2008. This will not require an assessment adjustment for FY2009. Assessments will remain at $100.00. The Lake account has spent 50% of the Budget and the assessment for FY2009 lake lots will be reduced to $200.00.
OLD BUSINESS
Proposal: 20060808-03
PROPOSAL: Place neighborhood watch, speed limit and children at play signs at the entrance into Tara Estates.
ACTION: Signs will be installed Saturday 10 May 2008
RESPONSIBLE REPRESENTATIVE: Jim Turner
Status: CLOSED
Proposal: 20061128-01
PROPOSAL: Installing 3-way stop at Robinson Way and Lovorn Circle. The reason behind this is to eliminate speeding traffic through subdivision.
ACTION: 7 May 2008 – Called to follow-up call not returned
Status: OPEN
Proposal: 20070814-002
PROPOSAL: Develop and implement a Yard of Month for Harrison Pointe Subdivision.
ACTION: Program developed and implemented
Status: CLOSED
NEW BUSINESS
Election of officers- At the 13 May Quarterly Meeting solicitation of nominees for the FY 2009 Board of Directors will be requested. The current President, Vice President and Secretary have expressed their desire not run for re-election. In the past there has been little to no response from the membership for persons willing to serve on the Board of Directors. Taking a proactive position the Board has decided to solicit proposals from two professional association management firms.
Contact Wellston Realty for payment of FY2008 Association dues for 206 Lovorn Circle previously owned by Sylvester Ogilby.
Contact City Water Dept about leak on Lovorn Circle
Contact Caldwell Banker Realty about lawn care for 784 Lake Joy Road
Meeting adjourned at 8:30 PM
